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If you are a small-business owner or an entrepreneur just striking out on your own, you know the challenges of keeping up with the day-to-day tasks of running an office while you are working so hard to build your business. It would be great to hire office help, but that’s an additional expense that you might not be able to manage right now. Fortunately, there is an ideal solution that will put time back in your schedule without breaking the bank. Using the services of a virtual office is the key.

1. Professional business address.Working from a home office is a great way to save money, but it might not be the best way to promote your business image. Choosing a virtual office solution gives you the advantage of a virtual business address in a recognized professional area. This can be very important when you’re wooing potential clients, who are more likely to be impressed by a professional address than one that is clearly a home address. A virtual business address instills more confidence than a post office box, lending your business a more well-established and professional image.
2. Fully equipped conference rooms.Working from home or a very small office presents a challenge when you want to meet with clients. You’re likely to feel less than professional if you have to walk a potential client through your kitchen to get to the office, and worrying about your image can throw you off your game. With a virtual office solution, you’ll have the ability to reserve fully equipped conference rooms for your meetings. You and your guests will have access to internet, scanners, faxes, conference- and video-calling. You can even arrange for refreshments. Rooms can be reserved on a regular schedule or on an as-needed basis.
3. Mail forwarding service.Even the most organized person can find it difficult to keep the business and personal mail separate. It can be tempting to let the mail pile up, but that might not be very good for business. Using a virtual office solution saves you time and increases your efficiency by providing mail forwarding service. Your business mail will be delivered to your virtual business address, where it will be opened and handled in keeping with your instructions. Your virtual assistant can respond to correspondence, file documents in the cloud, even deposit checks that you receive. Important mail can be scanned and emailed to you, eliminating clutter in your office. Maybe the best part of a mail forwarding service is that all of your junk mail can be trashed before you even see it. You can let your assistant know exactly what you do and don’t want to receive, saving you the time of going through it all yourself.

To save money, increase your efficiency and have more time to be productive, choose a virtual office solution. You will have the confidence of knowing that your office is running smoothly and your clients will have the confidence of working with an established professional.